Cherry Creek School District hiring Department Administrative Specialist - Equity, Culture, and Community Engagement - Educational Services Center in Colorado, United States | LinkedIn (2024)
Supervising Position: Central Department Director or designee.
Pay Plan: Educational Support Personnel
Pay Range: Range 10
Last Updated: 6/4/2024
Pay InformationBenefits InformationJOB SUMMARY: Under the direction of a Central Department Director, perform administrative office functions to ensure the smooth and efficient operation of the department administrative office. Relieve a central administration director of many administrative details. Provide administrative assistance to other department staff as needed. Must have sufficient knowledge of organization’s structure, policies, and personnel to make administrative decisions, exercising independent judgment and discretion. Direct and review work of administrative staff as appropriate. May frequently take independent action. Work on assignments that are complex in nature where considerable judgment, analysis, and initiative are required in resolving problems and making recommendations.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Job Task DescriptionsFrequencyPercentage of Time
Provide administrative support to the department director and staff by updating electronically shared meeting documents, newsletters, and handbooks; scheduling and coordinating appointments, meetings, and facilities which may include major events and/or travel and lodging arrangements; maintaining and updating department master calendar; coordinating building use; creating and maintaining filing systems; distributing mail; issuing and tracking building keys; and updating the department’s webpage(s).
Daily 20%
Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions.
Daily 15%
Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities.
Daily 15%
Draft and/or type letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Work on special projects as needed.
Daily 10%
Conduct research and compile and type statistical reports.
Daily 10%
Organize and maintain file system, which may include simple databases, personnel records and actions, surveys, legal documents, evaluations, professional growth, insurance, etc. File correspondence and other records.
Daily 10%
Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material.
Daily 5%
Read, route, and respond to incoming mail. Locate and attach appropriate file(s) with correspondence to be answered by building administration. Prepare outgoing mail and correspondence, including emails and faxes.
Daily 5%
Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and/or other financial documents. May complete basic monitoring of a department budget.
Weekly 5%
Perform other duties as assigned or requested.
Daily 5% TOTAL100%REPORTING RELATIONSHIPS: This job has no direct supervisory responsibilities.
MINIMUM QUALIFICATIONS: The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsem*nts, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsem*nts, designations, and trainings are fulfilled, valid, and not expired.
Criminal background check and fingerprinting required
High School Equivalency (HSE) diploma
One (1) year of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or School Support Para-Educator experience.
Intermediate knowledge of common office application software.
Intermediate knowledge of Microsoft Office.
Advanced knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc
Intermediate verbal and written communication skills.
Intermediate organizational skills.
Advanced interpersonal relations skills.
Ability to operate common office equipment.
Ability to work alone and with others.
Ability to write routine reports and correspondence.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books.
Ability to keep up-to-date technically and apply new knowledge to the job. Includes adapting to and mastering new system applications and processes as implemented by the district or department.
Ability to communicate, interact and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds.
Willingness to contribute to cultural diversity for educational enrichment.
Ability to stay current with District policy, standards, and training in the areas of data quality, data privacy, and cyber-security with respect to student and staff data, and related information systems.
Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions to the appropriate administrator.
Ability to promote and follow Board of Education policies, District policies, and building and department procedures.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Light work strength level (lifting or carrying up to 25 pounds)
Primarily works indoors
Typically a moderate noise level
Work location is subject to change to meet the requirements of the organization
Sedentary work
Frequent bending and reaching
Occasional lifting, pulling, and pushing
Occasional standing and walking
Manual dexterity to operate a computer keyboard
Repetitive motions
Visual concentration and depth perception
Eye/hand coordination (e.g., typing, ten key)
Speaking and hearing
Concentrated reading/writing/mathematics
Varying noise levels
May occasionally be exposed to outdoor weather conditions
Normal school district environment
DESIRED QUALIFICATIONS: Formal education, professional work experience, certifications, licenses, endorsem*nts, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.
Experience working in the public sector
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
Education and/or training beyond high school
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Primary and Secondary Education
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Cherry Creek School District Mission, Vision and Values
Those five core values – Equity, Growth Mindset, Whole Wellbeing, Relationships, and Engagement – are the grounding force for empowering every student with what we call a Pathway of Purpose.
The average Cherry Creek School District salary ranges from approximately $60,699 per year for Special Education Teacher to $76,470 per year for High School Teacher.
For the second consecutive year, the Cherry Creek School District achieved its highest-ever graduation rate. The on-time (or four-year) graduation rate for the class of 2022 is 90.9%, up from 90.7% for the class of 2021.
The Cherry Creek School District's central mission is “to inspire every student to think, to learn, to achieve, to care.” Serving more than 53,000 students and more than 300,000 residents in eight municipalities spread across 108 square miles, Cherry Creek Schools is a diverse district where inclusive excellence and ...
Cherry Creek High School, the oldest of six high schools in the Cherry Creek School District, is a public high school, grades 9- 12, with a student enrollment of 3,800.
Cherry Creek High School (commonly Cherry Creek, Creek, or CCHS) is the oldest of seven high schools in the Cherry Creek School District in the Denver metropolitan area.
Introduction: My name is Kerri Lueilwitz, I am a courageous, gentle, quaint, thankful, outstanding, brave, vast person who loves writing and wants to share my knowledge and understanding with you.
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